How Time Management Helps You Separate Being Productive From Being Busy

Copyright (c) 2010 Bryan Beckstead

One of the values of a good Time Management System is that it helps you separate the good use of your time from the less effective uses. This comes into play when we have to deal with days where we are busy, but not productive. From the onset, being busy is not what we want; running around working hard, at whatever comes across our desk is not a recipe for success.

Being Busy

The days where we worked hard, ran hard, accomplished things, and still ended up dissatisfied at the end of the days were the days that were busy for us, but did nothing or very little to move our Agenda along. That is why we have an Agenda; to help us plan and organizes our day, so we can move closer to achieving what we want to do and when we feel it should be done. The purpose of adhering to a good Time Management system is that we want to have a plan, and then work that plan.

Being frantic and hectic does nothing in the long run to help us achieve and realize our goals. We want to achieve the following: being productive. What is not going to benefit us is just being hectic and running around, this leads to nothing of real value for us, except perhaps by accident.

Being Productive

This is where we want to be, being productive means we have achieved what we set out to do, and that is to move closer to realizing what we have set out in our daily Agenda as well as our long term plans and goals. If you do not have a plan, then you are simply at the mercy of the events and the people around you who do. When you allow this to happen, then being wrapped up in other peoples activities is the best that can happen to you and that is not an appealing thought.

Accomplishing what you set out to do has many benefits, one is, success breeds more success. If you get into a groove, see things working out for you, you tend to keep doing what is working for you. Time Management is an acquired taste, some people will turn their nose up at the mere mention of it, and others will latch on, see that it works and then become an advocate, a convert of it. The value of a good system is that it helps to keep you focused and your eye on the ultimate prize, you and your productivity and your happiness.

What we want to be able to do as much as possible is to have full, busy as well as productive days. How do we do that? Self-management, no I did not misspell, we need to control and manage our time, as well as managing ourselves at the same time. Once we separate what we want to do, we then have to discipline ourselves into doing what we set out to do. That is where we have to show some discipline and some focus, keep out the influences and the distractions, and get down to business. This is where a good Time Management System is worth its weight in gold, it will not only help establish a plan for you to follow, it is designed to keep you on course and focused on the tasks at hand.

Easier said than done, it is a long process and made longer if we are not aware of the implications. The days that we get what we want to get done are the days that we are closer to where we want to be. The days that will allow other people, other events and other Agendas to prevail, we a have taken a step backwards. We have only so much time, energy and resources at our disposal, we need to be sure that we make the best use of these limited, non renewable assets.

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Can Time Management Activity Really Helps Workers

Your workers can use time management activity to help them function properly while juggling huge amount of work. This type of activity can also improve the team morale by planning a group activity which can bring the office teammates together.

The purpose is twofold, with one part of the activity will serve to educate your staff good techniques for managing their jobs while the other part will tell people on how to work together while getting their work done. By helping one another among your workers and learning how to use their time more effectively is one of such activity that the management would like to install among staff.

Some corporations report giving short projects that require planning, timing and intricate work patterns. Groups of employees are given such short projects to complete in a short amount of time. Therefore, time management skills has to come into play as the group must estimate time requirements, divide responsibilities, establish priorities and manage deadlines.

There is an activity that always works

Another technique for your staff is to design a tough assignment and rewards them with a prize or some time off from work. The assignment can not be anything that can be done within a restricted timeframe – the purpose is to help your workers develop their time management skills through this activity over a period of some days. Allow your staff to set schedules and priorities themselves, and educate them only when they absolutely needed it.

This is to be sure that your employees create things in their working lives that will assist them in their time management skills that will evolve over a certain amount of time. Give them small scale tasks to do along with their work projects that will aid them in combining time management tricks and time management events both in their office and in their daily lives. An office staff that uses good time management techniques at home also uses it in the office, too.

There are several ideas that you can use. One of the effective ways to find tips for an activity is to look on websites relating to time management or check out a book from your local library. Managing your time is crucial and having employees that sees the importance of time is vital to the success of your business. Another idea for such an activity is to source out short work-related projects that are non-critical but important and allow your team to learn through them.

I hope this article has given the answer to you with regards to how to manage your business and your staff by engaging them a time management activity.

Poor Goldy Gopher …so much to do and so little time to do it! There are football games at the new TCF Bank Stadium, classes to attend, events with alumni …he’s one busy rodent! Fortunately for Goldy, U of MN Family Education Professor Yvonne Gentzler knows a thing or two about how college students can better manage their time as they head back to school.
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